What does a Judicial Assistant do?

A judicial assistant supports judges by managing court calendars, preparing orders, and coordinating in-house services. They provide court docket information, operate recording equipment, and maintain office equipment. Additionally, they develop public literature regarding court case procedures and policies, ensuring efficient office operation. They collaborate with inter-court departments to establish support for federal court policies and procedures.

Judicial assistant responsibilities

As a judicial assistant, key responsibilities include managing judges' caseloads, scheduling court cases and meetings, and preparing court orders and documents. They also disseminate public literature regarding court procedures and policies, respond to public requests for information related to court procedures, and coordinate with inter-court departments to establish support for federal court policies and procedures. According to Regina Graziani, Director of the Paralegal Studies Program at the University of Hartford, "The five most important soft skills for a successful legal professional are organization, communication (written and oral), the ability to multitask, continuously pay attention to detail, and the ability to work as part of a team." These skills are crucial for a judicial assistant to carry out their duties effectively.

Here are examples of responsibilities from real judicial assistant resumes:

• Manage highly complex case processing and coordination for judicial activities for judges, magistrates and clerks of the court.
• Maintain records of probate documents and matters.
• Assist attorney with preparing clients for arbitration, depositions and/or court hearings.
• Process motions, identify and notify necessary parties and issue subpoenas, if applicable.
• Organize and submit subpoenas, process transmittal documents and entry forms as a seasonal employee.
• Organize litigation files and other legal documentation.
• Process cases involving worker's compensation and family litigation
• Represent clients in civil and business transactions and international arbitration as well other legal matters.
• Review and process complex court-relate documents associate with decedent's estates, Conservatorships/Guardianships/Trusts, and other probate matters.
• Process tax payments-complete company payroll -process utility payments -File management -Answered phone calls and provide customers with the information they request
• Communicate with trial lawyers, county clerks and magistrates on calendar scheduling, hearings and trial dates.
• Docket civil and criminal orders and reports in CM/ECF, attend hearings and conferences when need.
• Input docket entries to CM/ECF (court filing system), schedule conferences, hearings, and other relevant court matters.
• Answer inquiries for evictions and foreclosure materials and provides procedural information to clients upon request.

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Judicial assistant skills and personality traits

We calculated that 10 % of Judicial Assistants are proficient in Schedule Hearings , Customer Service , and Data Entry . They’re also known for soft skills such as Computer skills , Research skills , and Writing skills .

We break down the percentage of Judicial Assistants that have these skills listed on their resume here:

• Schedule Hearings , 10 % Schedule hearings based on case type and allotted time required and review calendar for available times.
• Customer Service , 9 % Provide customer service for members of the public concerning the judicial process for Weld County Courts in the state of Colorado.
• Data Entry , 7 % Issue temporary and permanent orders of protection, data entry, prepare dockets and court files for court.
• Court Orders , 7 % Prepared and issued court orders including release documentation, warrants, probation orders and sentencing information.
• Court Proceedings , 7 % Operated, inspected and maintained recording equipment for official court proceedings.
• District Court , 4 % Developed and disseminated public literature regarding court case procedures and policies which established more efficient office operation for District Court.

Common skills that a judicial assistant uses to do their job include "schedule hearings," "customer service," and "data entry." You can find details on the most important judicial assistant responsibilities below.

Computer skills. One of the key soft skills for a judicial assistant to have is computer skills. You can see how this relates to what judicial assistants do because "paralegals need to be familiar with using computers for legal research and litigation support." Additionally, a judicial assistant resume shows how judicial assistants use computer skills: "enter information into computerized court calendar, filing, or case management systems. "

Research skills. Many judicial assistant duties rely on research skills. "paralegals gather facts of the case and research information on relevant laws and regulations to prepare drafts of legal documents for attorneys and help them prepare for a case.," so a judicial assistant will need this skill often in their role. This resume example is just one of many ways judicial assistant responsibilities rely on research skills: "conducted research concerning issues that arose from pending cases and provided summary. "

Interpersonal skills. judicial assistant responsibilities often require "interpersonal skills." The duties that rely on this skill are shown by the fact that "paralegals spend most of their time working with clients and other professionals and must be able to develop good relationships." This resume example shows what judicial assistants do with interpersonal skills on a typical day: "trained to use all office equipment and computer software, developed my strong interpersonal skills. "

Organizational skills. Another crucial skill for a judicial assistant to carry out their responsibilities is "organizational skills." A big part of what judicial assistants relies on this skill, since "paralegals may be responsible for many cases at one time." How this skill relates to judicial assistant duties can be seen in an example from a judicial assistant resume snippet: "process management and organizational development of all district court expunction policies and practices. "

Communication skills. Lastly, "communication skills" is an important element of what a judicial assistant does. Judicial assistant responsibilities require this skill because "paralegals must be able to document and present their research and related information to their supervising attorney." This resume example highlights how judicial assistant duties rely on this skill: "acted as supply officer; ordering all office supplies and coordinating maintenance on office equipment, computer and telecommunication equipment. "