The Office of State Procurement utilizes a number of methods to create and maintain contracts. Each method has a different set of rules and requirements associated with it. This section is to define and explain the different types and what requirements may be necessary to use them.
Applies to contracts which were established as Brand Name Contract; LaMAS Contract; or in accordance with a Multi-State Cooperative Type Contract.
Agencies are encouraged to shop and compare products on these contracts, where same or similar items appear on more than one (1) contract, and to make a best value decision when making their selection. Where LaPS exist for the same or similar item(s), i. e. routers, fire trucks, microcomputers, and the total procurement exceeds $25,000.00, all eligible users of these contracts are to comply with the rules L.A.C. 34:V.1709 http://www.doa.la.gov/osp/agencycenter/memos/2008/OSP08-02.pdf. Rules require that agencies prepare Request for Responses and submit to at least three (3) LaPS contract holders, whenever available, offering functionally equivalent products and/or services that will meet their needs. Review the rules for additional information.
LaMAS is a program allowed by the Louisiana Legislature to establish Louisiana contracts based on pricing negotiated by the Federal Government in their General Service Administration (GSA) contracts.
Interested parties should review the rules and the procedures and make an appointment or call the Purchasing Officer assigned to the commodity to discuss contract possibilities.
For microcomputers and peripherals, please access the Technology Center or visit the OSP Overview and Staff Directory page to locate contact names, telephone numbers and commodities.
Brand Name contracts are usually developed because item(s) cannot be competitively bid and meet the need of the agencies, item(s) cannot be objectively evaluated using a competitive specification, or expertise is not available to develop a competitive specification.
Brand Name contracts may be discontinued if they are low demand or small volume.
Catalog contracts may cover an a vendor’s entire catalog with restrictions. For example, contracts may be limited to a specific dollar amount, quantity, or some categories may be disallowed. Each contract will contain instructions.
In most cases, agencies are not required to utilize a specific contract. Rare exceptions may be mandatory and will be noted as such on the contract.
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